Renewal Strategy
Managing the annual renewal process
Strategic approach to renewals that controls costs and optimizes coverage year over year
Why does renewal strategy matter?
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Renewals are when leverage exists. Carriers propose increases; employers can negotiate, restructure, or change arrangements. Without strategy, renewals become acceptance of whatever carriers offer. With strategy, renewals become opportunities for optimization.
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See where your benefit plan is leaking
Find out what gaps exist — and what you can do without changing your plan.
We'll show you where money is leaking, risks are growing, and what you can fix within your current structure. No pressure to change brokers, carriers, or benefit design. Just clarity.
- Gap analysis based on your actual plan structure
- Clear findings you can share with your broker
- Recommendations that layer on — no disruption required
Renewal Preparation
Preparing for renewal with data, analysis, and clear objectives before carrier negotiations begin.
Alternative Evaluation
Evaluating alternatives to current arrangements: different carriers, different structures, different approaches.
Negotiation Support
Supporting negotiations with data, benchmarks, and strategy to achieve optimal outcomes.
Multi-Year Planning
Looking beyond single renewals to develop multi-year strategies that improve position over time.
What is Renewal Strategy?
Renewal Strategy is the planned approach to annual health benefit renewals that optimizes outcomes through preparation, alternatives evaluation, and effective negotiation.
Renewals aren't administrative events—they're strategic opportunities. The decisions made at renewal determine costs, coverage, and plan structure for the coming year. Approached strategically, renewals can achieve significant improvements.
Approached passively, renewals result in accepting whatever carriers propose.
Why Do Employers Often Get Poor Renewal Outcomes?
Most employers renew their health plans year after year without questioning the underlying assumptions. Brokers present options, carriers set rates, and leadership approves budgets based on incomplete information.
The result? Companies overpay for benefits employees don't use while missing coverage gaps that create real risk. They accept premium increases as inevitable rather than addressable. They lack visibility into where their money actually goes.
A Healthcare Risk Assessment changes that. It gives you the data and insight to make informed decisions, negotiate from a position of strength, and take control of one of your largest operating expenses.
How It Works
Renewal strategy optimizes outcomes through systematic approach.
Early Preparation
Beginning 90-120 days before renewal with data gathering, objective setting, and strategy development.
Analysis & Alternatives
Analyzing current situation, evaluating alternatives, and developing negotiating position.
Negotiation Execution
Executing negotiations with data support, benchmark comparisons, and alternative options.
Decision & Implementation
Making final decisions and implementing renewal changes with appropriate communication.
When Should Renewal Strategy Begin?
Strategic renewal requires lead time:
• 120+ days out: begin data gathering and objective setting
• 90 days: receive initial renewal and begin analysis
• 60 days: evaluate alternatives and develop strategy
• 30 days: finalize negotiations and decisions
• Renewal: implement changes with employee communication
Where Does Renewal Strategy Apply?
Strategy applies to all renewal components:
• Medical plan renewals
• Stop-loss renewals (self-funded)
• Pharmacy benefit renewals
• Ancillary benefit renewals
• Administrative services renewals
Who Needs Renewal Strategy Support?
All employers facing renewals:
• Those expecting significant increases
• Employers wanting to evaluate alternatives
• Organizations with complex benefit structures
• Any employer wanting better renewal outcomes
See What Our Customers Are Saying
"What could have been data driven, was soon a conversation. Over 3 years with the best coaches, listeners, advisors you could ask for. If Monique didn't have an answer readily, she would note it, research it, and then update you on the answer. Always a positive meeting. Highly recommend!"
— Sue D.
“Our Medical Insurance Premiums were Out of Control! Thanks to Weltrio and their amazing team of healthcare experts, Weltrio is my single most-profitable cost center!”
— Cayuse CEO
Everything You Need to Know
At Weltrio, we are a medically trained team that works with HR and benefits partners at companies of all sizes to improve healthcare quality, reduce risk exposure, and optimize costs. We work within your existing plan structure—providing employers with clarity, trust, and transparency at every step. Whether you're upgrading your benefits plan or building from scratch, we've got you covered.
Is this the same as telemedicine?
No. Clinical support provides guidance and triage, not diagnosis or treatment. We help employees decide when and where to seek care.How many nurses will be assigned to our company?
Assignment depends on your company size and typical utilization. Smaller companies may share a primary nurse with backup coverage. Larger organizations get dedicated teams. Either way, employees experience consistent relationships with clinical professionals who know them.Who answers calls in the middle of the night?
Board-certified nurses from your Weltrio clinical team. We staff night shifts with experienced nurses who have full access to your company's benefits information and employee interaction history. It's not an outsourced answering service.What protocols do nurses use for triage?
Our nurses use evidence-based clinical decision support protocols developed from emergency medicine and primary care best practices. These protocols are regularly updated based on current medical guidelines and are customized for telephone/virtual assessment settings.How much does an unnecessary ER visit actually cost?
Average ER visits cost $2,200 or more—even for minor issues. Add lab work, imaging, or specialist consultation and costs climb quickly. The same conditions treated at urgent care typically cost $150-300, and telehealth visits run $50-75.
